How Much Does It Cost to Hire a TV? A Breakdown by Event Type
How Much Does It Cost to Hire a TV? A Breakdown by Event Type
If you’re looking to add a TV to your list of event equipment today, you’ve come to the right blog.
The world of event management is ever-changing, and as the world grows more tech-savvy, so does the list of what you can do to provide an enhanced event experience. Technology is in everything we do today, including how we host events.
Therefore, whether you are hosting a conference, a wedding, or any other personal or corporate event, you will need a TV screen. From displaying presentations to memorable album slideshows, a high-definition TV screen is a must-have piece of equipment for modern events.
But how much does it cost to hire a TV? Well, the prices for renting TV screens often vary depending on the type and size of the TV. This blog offers a comprehensive breakdown of TV rental costs in London and the UK by event type so you can estimate an accurate budget and make informed decisions.
What Influences the Rental Price for a TV?
Before diving into event-specific pricing, let’s have a look at the main factors that impact AV equipment rental costs:
The Number of Screens
How many screens do you need to rent?
More screens mean higher AV costs.
The size and layout of the event determine the number of screens you will require. If you have a small audience, one screen will be sufficient, but if you are hosting a large party, you will need more than one for a comfortable viewing experience.
The layout of the venue also determines the number of screens. Will all guests be in the same room or will they be separated into rooms? If the audience is segregated, you will require at least one screen in each room. On the contrary, if all guests are in one hall, you may get away with one or two large screens.
AV Equipment – Is it New or Old?
You will get different quotes for a screen of the same size and specifications. Why?
Apart from the brand, the primary reason is the age of the AV equipment. Newer models are often more expensive to rent, whereas you may be able to bag a cheaper deal for older models.
Brand – Renowned or Local?
The popularity and reputation of the TV brand can directly affect its rental price. Reputable brands and their newer TV models will be more expensive to rent, whereas cheaper TV sets by less popular brands will be more affordable.
See: All TVs available for rent at Daniel Lay Event Services are smart TVs and newer models from renowned brands.
Living Costs in Your Locality
A surprising fact – the city you reside in can potentially affect the TV rental price. For instance, smaller cities will typically have more affordable prices for AV equipment, whereas bigger cities, due to their higher cost of living, including expensive logistics, can be more expensive in terms of rental prices. Therefore, TV hire in London may be slightly more costly than in Kent.
Delivery and Setup Prices
Rental companies are often responsible for delivering and setting up the equipment you hire. While some companies may include the cost for delivery and setup in the hiring price, others tend to charge extra. Clear this up with your TV hire company before finalising your rental contract.
Pro Tip When Renting TVs – Apply the 10% Rule to Estimate the Rental Price
Take the retail price of the TV you’re interested in renting. Add the cost of the screen and the shipping and setup charges. Now, divide the number by 10, and you should get approximately the rental price of the TV.
If the cost of hiring the TV is 10% of the cost of buying the TV, rent away!
Important: Remember that there are always exceptions to the 10% rule. The duration for which you want to hire the TV, location, and equipment condition are some factors that may affect the price.
TV Cost Breakdown by Event Type
Let’s break down how these factors translate into actual costs based on event types.
Corporate Events
Corporate events such as conferences, product launches, trade shows, and more require professional-looking TV setups between 55” and 75” with 4K displays. They’re often set up in meeting rooms or venues on portable stands or wall brackets.
Corporate events require TVs to display visual presentations, host remote employees unable to join events in person, display company branding and promotional content, and deliver real-time data to attendees.
Cost Rundown:
For a 4K UHD with a screen size of 55″ to 75″, usually the standard for corporate events, and a rental duration of 1 to 3 days, you can expect the cost to range from £150 to £400 per unit. Add-ons such as setup and delivery usually depend on the distance of your location from the rental company’s warehouse.
Tip: To minimize this cost, rent from a local rental company.
Weddings
TV Screens are often used to play sentimental photo slideshows or display heartfelt messages from family and friends to make a couple of the day feel extra special. They are also used to include friends and family members living far away to be a part of the wedding remotely.
Cost Rundown:
Weddings typically require a screen size of 43″ to 65″, depending on the venue size and the number of guests. Although you don’t necessarily have to purchase a 4K TV, and most couples tend to be happy with HD resolution, if you’re not on a tight budget and want the highest quality pixels, a 4K resolution TV is the way to go.
Since weddings only run a day long, you can expect to pay £100 – £150 per unit for a day. Prices may vary depending on the factors discussed above.
Exhibitions and Trade Shows
Trade shows and exhibitions focus on capturing the attendees’ attention and keeping them engaged throughout the events. TVs are used to loop promotional videos, demonstrate product features, and run interactive brand content so the audience remembers your product even long after the event.
Cost Rundown:
When it comes to promotional events, particularly large-scale events, you want to be sure the TV screen is big enough to be visible to the audience from all angles so they can view and retain what your product is all about. Therefore, investing in a 50″ to 85″ screen is a smart choice with 4K or commercial-grade resolution.
Since these events might run long, expect to rent the TV for up to 5 days. A 5-day TV rental in London can average cost £200 – £600 per unit.
Parties and Social Get-Togethers
TVs are essential equipment for entertainment at events, such as karaoke, playing music videos, displaying personal photo montages, or live-streaming sports matches.
For private gatherings, you don’t need to invest in hiring a large-scale TV with commercial-grade resolution. Even a medium or small screen TV is sufficient (make sure the TV size is appropriate for the space and size of the venue). Additionally, private parties often run only a day long, so you can expect to pay £80 – £180 per unit.
Sports Games or Public Screenings
TVs are also used to host public screenings during sporting events such as FIFA football matches, thrilling cricket games, or a much-awaited game of rugby.
If you plan on hiring a TV to host sporting events at your local business, such as a coffee shop or bar, you will need to invest in a TV with a screen size ranging from 65″ to 100″ with outdoor or high-brightness 4K resolution. If you’re hiring such a TV for 1-2 days, expect to pay a rental cost of £300 – £900 per unit.
Conclusion
Hiring a TV is beneficial for several events, from corporate to personal celebrations. With technology so deeply ingrained in every moment of our lives, it’s fair for it to provide memorable and valuable moments during significant events.
If you’re looking to hire a TV for any upcoming event, reach out to Daniel Lay Services for a quote today!
Frequently Asked Questions – FAQs
Can you rent a TV in the UK?
Absolutely! Hiring a TV in the UK is possible. Several companies offer TV event hire in London, Kent, and Kensington. For instance, Daniel Lay Event Services is a reliable event rental company offering AV equipment rental, including TVs, across several locations in the UK.
How much does a TV cost per hour in the UK?
TV hire cost in the UK differs by the type and size of the TV you hire. Although some companies may have a minimum rental equipment period of one day, others may allow you to rent equipment by the hour. Contact us at 0800 112 0808 or email us at [email protected] to get a custom quote.
Which size TVs are available for rent from Daniel Lay Event Services?
We offer TVs for rent in various sizes in London, Kent, Sussex, and surrounding areas. These include 43-inch, 50-inch, 55-inch, and 65-inch TVs. Our TV rentals come with stands and require minimum setup.
